Healthy Families America Cuts Need for Foster Care in Half

Healthy Families New York has 38 different programs state-wide geared towards helping new at-risk mothers. Sate officials credit these programs as the primary reason why newborn removal to foster care has plummeted in New York, even while those statistics are on the rise in other states. The New York Office of Children and Family Services (OCFS), along with Maternal, Infant, and Early Childhood Home Visiting (MIECHV), and other voluntary programs have poured hundreds of millions of dollars into issues facing at-risk communities with infants and young children, such as infant safety at home, childhood literacy, family health, and more. These programs have provided aid very successfully to these communities over the past several years, and are hoping to expand even further in the coming years.

To read the full article, click here

Intake innovation increases efficiency for HFA

The faster people are able to receive help, and the shorter their wait time, the easier it is for them to get better. This statement is something that the directors of operation at Healthy Families America have taken to heart, and they have made HFA one of 6 members of the National Evidence-Based Home Visiting Model Alliance (NHVMA). This is a revolutionary change that makes their services accessible to more people faster than ever before, because they now utilize what is called a “c-intake” model. The c-intake model allows for either centralized intake, coordinated entry point for new users, and collaborative intake systems. All of these different intakes make the services provided more accessible to those who need them, and is a positive step towards providing home visitation to all those who need it.

To read the full article, click here.

Or copy/paste –

Interested in Visit Tracker’s Coordinated Intake system? Contact us with questions or request a demo.

Arkansas Department of Health – Expanding Home Visiting

The Arkansas Department of Health recently received nearly 8 million dollars in federal funding to support home visitation, early childhood health and education programs state-wide, which can make a big difference for both parents and children. The Department of Health is implementing the Nurse-Family program across the state as well as partnering with Arkansas Children’s Hospital to carry out four other programs, including Healthy Families America, HIPPY, and Parents as Teachers. Last year, Arkansas’s MIECHV programs helped thousands of families, and with increased funding this year they hope to do even more.

To read the full article, click here.

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New – HFA Site Profile Report

We recently added the HFA Site Profile Report to the list of Admin reports for Healthy Families America programs.

Here are a few details about the report:

  • Reports data on primary guardians and the target child(ren)
  • The target child is defined as the first child enrolled OR the youngest child enrolled in the family if there is more than 1. In the case of twins, both would be reported.
  • The numbers reported are also links to a pop-up list of the individuals counted in that number
  • There is a feature at the top to “Export details to excel”. This will list all guardians with the target children that are included in the report along with the related data.


  • Ready to view / Pending – This is a complex report which at times could take some time to calculate. This feature will allow you to run the report move on to other things and return to check when it’s ready to view
  • Run the report for Program or Home Visitors – Admins can either get the overall program numbers or can run a check of each home visitor’s data.
  • Date Range – Filters for families that have received a PVR within the date range
  • Site/Fund Code – Will report families that are assigned the site that is selected and whether that code is current at the time of the report
  • MIECHV Target Child – If selected “Yes”, Will report the children marked as Target and their guardians. “No” will report all children and their guardians.

Wisconsin is expanding home visiting

The US department of Health and Human Services awarded the Maternal, Infant, and Early Childhood Home Visitation program over 9 million dollars in Wisconsin. This award shows a more than 8.5 million dollar increase from the award from the previous fiscal year, which means there will be massive expansion of home visitation across Wisconsin in the coming year. These home visitation services will be made available to pregnant mothers and to families with young children up until their entry into kindergarten in order to give them the resources necessary to thrive.

To read the full article, click here.

New Feature and Fixes Released 8/3/2018


We’ve made some improvements to the Preferences section under the Main Admin’s Setup


  • We’ve received some requests to make the email verification a function that can be turned on or off so that guardians aren’t receiving automated messages when you first enter their information.
  • In “Guardian Fields to Display”, the first in the list is Email verification where you can now control.
  • Everyone’s account has the function turned on. So if you no longer want email verifications to be sent, then set it to ‘No’.
  • IMPORTANT: If you are using the “Send email” feature at all, email verifications should be set to ‘Yes’.


  • The list of assessments has been growing. You can now control which ones you want to see in that list.
  • In Preferences, we’ve added “Family / Guardian Assessments to Display”. Only have those assessments you are using set to “Yes”.
  • NOTE: Only the assessments set to “Yes” will show in the list when adding a new assessment and the Assessment Reports section.

Each section in Preferences is now expandable and collapsable. Hopefully, this will help reduce the amount of scrolling as we continue to add more controls for you.


HFA LEVELS – The new levels and weights have been updated for all HFA programs.

CUSTOM REPORT ACCOUNTS – The start date default can now be set by you! Go to Profile > Set Start Date for Reports. The end date will now default to the current date.

SITE/FUND CODE – The Site/Fund Code is now fully editable. Any incorrect entries can be fully edited or deleted in the history table at the bottom of the Guardian Data page.


APR Section II #12 – The issue with prenatals being counted in this section has been corrected.

Child Health Record Immunizations – “Immunizations Current as of” field on the Child Data page is now updated by the “Immunizations up to date” information on the Child Health Record.

Child Exit Report – The Exit Report for exited children is now functioning correctly.


Latest Additions 12/19/2017

First of all we wish you all a Merry Christmas, Happy Holidays and Happy New Year. We hope you all have a very festive holiday season.

Here the latest updates we released this week.


PAT Data In Motion

We’re working our way through the Data In Motion document to get Visit Tracker up-to-date with the latest PAT Model Requirements. Here’s the latest additions

  • Case Weight: We have updated Case Weight to include families with multiple children. Here’s the tutorial with more details about this update. (view Case Weight article)
  • Family Synthesis Record: For those programs that are not using 1 of the PAT approved Family Centered Assessment tools, you can now access the Family Synthesis Record in the Guardian Assessments section. Click on “Family Synthesis” in the “+ Add New” list.

Guardian Assessments

  • Survey of Parenting Practice: Another new assessment has been added to the Guardian Assessments list


PAT Data In Motion

  • APR 17-18 Updates
  • Placing a family on hold
  • PVR and Planning Guide updates
  • LSP Child Scales

Other Features and Additions

  • Reminders (new feature)
  • Resource Connection & Information Shared reports
  • Group Connections updated for HIPPYUSA reporting

Licensing Agreement Finalized with PAT

Visit Tracker Web and Parents As Teachers have finalized a licensing agreement which allows our Users to build PAT Records in Visit Tracker.

This license will ensure that you can use Visit Tracker as your chosen database to demonstrate how your program follows the essential requirements of the PAT model and the Quality Assurance process.

As changes are made to Essential Requirements and model fidelity standards, Visit Tracker will work with Parents As Teachers National to ensure that we understand what those changes are and incorporate them into Visit Tracker Web.

We look forward to continue serving you.

NEW REPORT: MIECHV Form 2 Data Tracking IL

A new report has been released today – MIECHV Form 2 Data Tracking IL report. This report is designed to assist the programs and home visitors to keep track of their MIECHV Benchmark (Form 2) data collection. This report is specifically designed based on Illinois’ benchmark reporting plan but may be a useful for programs outside Illinois.


  • Purpose – Provide home visitors and admins a way to track data entered and be aware of upcoming deadlines for each family being served
  • Content – 2 parts to this report for each family member enrolled
    • Data Collection Summary – This section will summarize the data collected for each individual that relates to the benchmark requirements
    • Data Collection Schedule – This section will display the dates when collection is due, the dates when the data was entered, and indicate whether that item complies with the requirements



Reporting Period 

  • This filter will allow you to select the reporting year that you want to review for each family.
  • The start and end dates will always be 10/1 – 9/30 to line up with federal reporting requirements
  • Currently, 2016-2017 is the only selection. On 10/1/2017, 2017-2018 will be added to the selection list.
  • Data Collection Summary – not all items in the summary are dependent on this filter. For example if guardian was enrolled 10/1/2015, the Summary will display enrollment entries from when the guardian was first enrolled such as tobacco use. But other items such as Home Visits, Health Insurance Continuity, and Child Emergency Room will reflect data collected within the reporting period.
  • Data Collection Schedule – The Date Range (explained next) will work along with Reporting Period. Only items with due dates that fall within the reporting period will show.

Date Range

  • This filter allows you to filter the Collection Schedule.
  • Only the items that have due dates that fall inside the date range, OR are prior to the start date of the date range, will show on the report for the guardian and child(ren).
  • This filter allows you to reduce how many items you want to look at in the schedule. You may choose a date range that falls before and after the date of your next home visit to help you prepare for that visit. NOTE – Don’t select too small a date range. You may want to set the end date of the range to be a month or so after the home visit just in case there are due dates that fall in between visits.

Home Visitor

  • If you are a home visitor logged in, you will only see your name.
  • For program admins, you will be able to select the home visitor you want to review.
    • Click “Inactive” to include the names of any home visitors that were deactivated but may have been serving families during the reporting period you are viewing


  • Only the guardians that have a child assigned to the home visitor selected in the Home Visitor filter will be shown in the drop-down list
  • The Guardians list will default to only showing the guardians whose current Status = Active
  • Click “All” to also include the guardians whose Status is other than Active
  • For the guardian selected, the report will show the guardian and all children enrolled under that guardian



The Summary section is going to display the data entered that relates to your required Form 2 (benchmark) reporting.

“No Data” – This will display if there is no entry recorded OR, in the case of the screenings, the date the screening was conducted is out of compliance as seen in the Data Collection Schedule for this report illustrated.

In the HOME VISITS IN REPORTING PERIOD, the information displayed is only for the reporting period selected in the filters. Click on the number for “# PVR with behavior questions unanswered” to get an excel file listing the visit records.

The HEALTH INSURANCE CONTINUITY section is not going to be seen in the Collection Schedule but will show the quarter schedule for collection requirements in the Summary section. This will also be similar to how Well Child and Child Medical Visits work in the Summary section for the child.

Here’s an example of the Child section for this report. There are many more items to specifically pay attention to with Well Child Visits and Developmental Screenings having very specific requirements and age ranges for collection.

This a complex report with many moving parts. It’s also not like any other report in Visit Tracker. As you become familiar with it, let us know how well it is working. If you see anything that doesn’t make sense or data not reporting as expected, tell us. It’s important – as everything we do – that it’s valuable to your work and makes things a little easier.

Washington and Illinois using Visit Tracker Web for MIECHV

MIECHV software is the main priority for states receiving MIECHV dollars this year.  Software is being evaluated on the availability of data-tracking elements matching each state’s individual benchmark, the ability to fulfil the daily data tracking needs of the individual educators, as well as the ability to produce reports for other local, state, and national needs.  Visit Tracker Web is the leading MIECHV Software for Parents as Teachers and in several states is serving EHS, NFP, and HFA home visiting programs also.  Illinois is the most recent state committing to Visit Tracker Web to provide their MIECHV data-tracking needs.  Winning the contract in Illinois proves that Visit Tracker Web is the most versatile, least expensive, and most customizable software available.  More importantly is the speed at which Visit Tracker Web designers can have any custom elements desired put into the system.  A state shouldn’t have to hire a professional software designer to help direct the changes they desire, Visit Tracker Web has one of staff to do all that for you.