Projects Update 3/6/2019

We’ve had our heads down working hard on the Multiple Guardians project. But that doesn’t mean that’s all we’re working on. Here’s an update of the big stuff and some of the smaller things too that matter just as much. Of course, I’ll start off with Multiple Guardians!…

Multiple Guardians

  • To be completed 3/31 and released the weekend of April 12. More announcements will come as that weekend nears.
  • Keep looking for more support tutorials about the changes taking place. Those are being posted in our Knowledgebase as well.

PAT Records

  • As you probably already know, we’ve been updating Visit Tracker so that PAT Affiliate programs can enter all required data as indicated in the Data In Motion manual. It doesn’t stop there.
  • We’ll be adding the ability to print your families’ data in the PAT Record format. This should help with the Quality Endorsement Process.
  • Going through Quality Endorsement now? Check out this post to help with submitting blank forms – PAT QEIP

HIPPY Quarterly Reports

  • Currently, HIPPY sites have access to Site Funding and Group Meeting reports
  • We’re working on the Families & Home Visits report complete with validations. This report is scheduled for mid May at the latest, if not sooner
  • HIPPY Staff and the related report are coming soon as well

More notable projects coming over the next few months

  • Child Screenings and Resource Connections – We’ll be updating the screenings and resource connections related to screenings. You’ll be able to better see all connections made as a result of screenings along with the rest of your family connections.
  • Data Quality Alerts – We’ve been getting great feedback on the Reminders and a lot of great suggestions on how to improve Visit Tracker’s data quality automation. We’ll be adding alerts related to model compliance and data collection requirements.
  • Other service providers – We’ve heard that many families are receiving support from home visiting programs not just by the home visitor but also by other types home visiting practitioners. We’ll be working on the ability for those “other service providers” to be assigned to a family and enter their service records.
  • Locking and unlocking records – Related to “Other service providers”, we’ll be working on the ability for PVRs and other records to be locked and unlocked.
  • Reports – And of course we’re always looking to upgrade and improve your ability to get your data out of Visit Tracker

Also please know that as we’re adding fields and updates to Visit Tracker, we’re working very hard to increase your ability to customize and control what you’re seeing and not seeing in Visit Tracker. Here’s a sneak peak at the Preferences section in the Main Admin’s Setup tab coming in the Multiple Guardians project. Compare this to what you currently have. Without expanding each section, hopefully you can tell that your control is growing.

Thanks for choosing Visit Tracker. We’re working hard to make it easy for you.

Parents as Teachers Sponsors Intergenerational Playgroup in Kansas

Parents as Teachers as an organization is primarily oriented towards helping at-risk families with pre-school age children (0-5 years old), especially with concerns of physical health, literacy, and school readiness. However, in Kansas, the organization has partnered with Wichita Presbyterian Manor, a home for the elderly, to sponsor once a month playgroups for children and seniors who struggle with dementia. Both children and seniors alike benefit from the playgroup, each able to learn something from the other during their literary-based social interactions.

To read the full article, click here.

Healthy Families America Cuts Need for Foster Care in Half

Healthy Families New York has 38 different programs state-wide geared towards helping new at-risk mothers. Sate officials credit these programs as the primary reason why newborn removal to foster care has plummeted in New York, even while those statistics are on the rise in other states. The New York Office of Children and Family Services (OCFS), along with Maternal, Infant, and Early Childhood Home Visiting (MIECHV), and other voluntary programs have poured hundreds of millions of dollars into issues facing at-risk communities with infants and young children, such as infant safety at home, childhood literacy, family health, and more. These programs have provided aid very successfully to these communities over the past several years, and are hoping to expand even further in the coming years.

To read the full article, click here

Wouldn’t it be nice?

When you are working in Visit Tracker have you ever thought to yourself “wouldn’t it be nice if Visit Tracker could do …… “? We want to hear from you!  We are dedicated to making Visit Tracker YOUR data collection system. Let us know what features would make this system work best for YOU!

When you have an idea or suggestion, first click on the Support tab in Visit Tracker and then click “Submit a Ticket”. You can also click here for the Support page. Select “Suggestion” and let us know what you think!  We will do our best to evaluate all suggestions that come into us.

We look forward to hearing from you!

Blank Forms needed for PAT QEIP

For those programs that are going through the Quality Endorsement and Improvement Process (QEIP) for PAT, you may be asked to provide examples of blank forms you are using to collect data.  To support you through the process, we have those forms ready for you to print.

Visit our Support page to view and print the blank documents for your QEIP review here.

For more information regarding quality endorsement, you can visit the PAT website.

If there are any additional documents you need, please let us know!  You can email help@data-keeper.com for those requests.

 

 

New Planning Guide Customization

We’ve had a lot of requests for the ability to customize more fields on the Planning Guide. There’s also been issues with the Curriculum fields overriding each other on the Planning Guide and PVR.

Here’s a quick summary of the updates. Please view the tutorial added to Knowledgebase for more details.

  • The Curriculum section on the Planning Guide and PVR has been separated into 3 subsections – Curriculum, Secondary Curriculum, and Other Plan
  • The add/edit new template fields have been updated. You can still designate handouts for a custom plan. Additionally, you can customize most Planning Guide fields with any template – this includes both text fields and checkbox fields.
  • NOTE – BTL Curriculum is no longer an option when creating custom templates.

Click on the tutorial link above for a complete overview.

Another suggestion came related to our Reminder Rules feature recently released.

  • When choosing to set a reminder based on # of months, the field will allow up to 72 months to be set. Previously, it was restricted to 24 months or less.

Let us know what you need. We’re working hard to make it easier for you. Thank you.

 

How to make Site Code changes

Review the Site Code History at the bottom of the guardian data page. If you see incorrect data, you can edit the history to make changes.

As an example, a family may have “No  Code” listed as the site code with a start date of 6/28/18. The Guardian has an enrollment date of 2/28/18.  The home visitor would like to add a specific site code that began at enrollment.

To make changes to a site code, click the “edit” icon on the right-hand side and this will open the edit screen.

Make the necessary changes to the site code and/or date.

Don’t forget to click Save!

Once changes have been saved, you will see the updates right away in the site code history.

The correct site code has now been entered and the start date matched the enrollment date.

 

An incorrect Site Code can also be deleted if it was entered in error.  Simply click the Trash can icon to delete a site code.

 

2019 Subscription Price Increase

Effective 4/1/2019, our subscription prices will increase slightly so that we can continue providing the high level of service and support that you count on.

https://data-keeper.com/pricing/

You may prepay your upcoming subscription at the current price if we receive your payment prior to 4/1/19.
If you would like to prepay or have questions about it, click on the following link and complete the form with subject “Prepay”.