The HIPPYUSA Quarterly Report – Families and Home Visits has been updated. Here’s a summary of the updates:
Added the “Little Learners” language
Pop-ups for “Completed or Still Serving” and “Dropped” numbers
Guardian Languages – “None” for Secondary Language will include no data and “None” selections
Correction to the Child tables that were reporting no data
The excel was updated with new columns – Child Status, Child Enroll Date, Child Exit Date, Last PVR Curriculum Year, and Last PVR Packet number
Coming next week – Accreditation Report
An Accreditation report will be released the beginning of next week. It will be at the top of the HIPPY Reports column and provide programs with data related to the standards in the Accreditation Worksheets.
The update to Child Screenings was released over the weekend. This update comes with a lot of improvements made based on requests we’ve been receiving over the past year. It also addresses the new PAT Health Record and how to give programs more control over what types of screenings are being used as well as the tools chosen.
Here is a tutorial providing details of all the updates.
You may prepay your upcoming subscription at the current price if we receive your payment prior to 4/1/20. If you would like to prepay or have questions about it, click on the following link and complete the form with “Prepay” in the “How can we help you?” field.
The update to child screenings is in its final testing stage and soon to be released within the next couple of weeks. Here’s a sneak peek.
The SETUP section. The types of screenings and tools used can be managed under “Screen Type/Ins”. Here’s a list of what you can do from this section.
The National Types have increased. Categories have been added for each tools. Choose which tools you want to “Show” when home visitors are entering new screenings.
You can still add your own “User-Defined Types” from the top right “+” add button.
Open up the Child Screening Preferences (2nd screenshot). You choose which screening records you want to show for your program and set the default for the next due date.
In the Children > Screenings section
The “+” add button allows you to choose which type of screening to enter. No more all-in-one record. Whichever screenings are set to “Show” from the Preferences section will be listed here.
The print button will allow you to print out all items recorded under Screenings, Referrals and Screening Summary tables.
History tables – 3 tables will show on the Screenings page
Screening History – Lists all screenings that have been recorded. “Mixed” types are the old all-in-one records
Screening Resource Connections – These are the referrals recorded from the screening records but can also be seen and managed from a separate table. This table will also show on the Family Resource Connections page.
Screening Summary – Create and manage screening summaries from this table.
The Screening Records
Even though each screening type has been separated into its own record. The data entry is the same. Each record contains:
Header – Screener, Screening Date and Next Due Date. Check the box next to the “bell” if you want to set a reminder for the Next Due Date
Screening Type – Here “Development” was chosen. Whichever screening you chose, you’ll select if it was completed (necessary for the APR), the tool used under “Type” and scores. Each record also has the ability to record a Resource Connection as well.
Screening reports and the APR are also being updated according to these updates as well.
MORE PROJECTS COMING
APR 2019-2020 – The APR and PMR are being updated. We’re adding in data quality features throughout as well. You’ll be able to run exports giving you details on the families and children being reported as well as those not being included in the report.
Kansas KIDS 2019-2020 – We’ll be updating the KIDS exports according to the 19-20 specifications.
MO Invoice – The MO Invoice will be updated with the new screening updates as well as the final invoice for end of year reporting.
Screening page update is coming soon! We are excited about the upcoming change to the screening page and want to be sure you’re ready!
Any admin that has access to the Screenings under the Set Up options, needs to be sure that your “National” type screenings have been consolidated correctly. If you are an admin with Set Up options, please take a look at your screening types.
Go to the Set Up tab and then to Screen Types/Instr on the left. Here, you will have National types and User-Defined Types. The User-Defined types are any screening that the admin has added. You will see options to Show, Consolidate, Edit and some cases, Delete. You can only delete screening types that have never been selected. We would suggest you delete any screening type that your organization has never used. You also want to show only the screenings your organization currently uses.
In your User Defined types, you may see some overlap with your National types. This is where you will want to Consolidate. For example, you may have a version of the Ages and Stages Questionnaire in your user-defined types. You will want to consolidate that user-defined ASQ with the National ASQ. By consolidating, this will list the ASQ one time. It will also convert any screening under a child that has your User Defined ASQ, to the National ASQ. Not only will this clean up your data, but it will also ensure that your ASQ screenings are being counted on your PAT reports. Only National Types are counted on the reports.
Here’s how to consolidate. Go to the Set Up tab and then to Screen Types/Instr on the left. Under the User-Defined Types, click on the Consolidate link for the screening. A box will open asking you which screening you want to consolidate. Select the National Screening type under “New Type” and then “Save”.
Once you have saved, the old screening type will no longer be in your User-Defined list. Any child screening will now have the National type under their Screening History.
If you have questions about the consolidation of screenings, please let us know! We are happy to walk you through the process.
HAPPY NEW YEAR! I hope you all had a wonderful holiday break with your family and friends.
I received a suggestion at the PAT Conference to be able to schedule contacts from the Children section. There was 2 or 3 extra clicks to get to the Family Contacts page when there could be a direct link from the Child > Contacts page to save you some time and make your data entry a little more efficient.
So over the holiday break we added a couple of things to the Children section. First is a “Family Contacts” link underneath “Family Home” in the left navigation column. This will take directly the Families section > Contacts page where you can view the family’s contact history and add a new contact.
Second, we added the “+” to the Child Contacts page. Click on the “+” to open up the Contact Scheduling pop-up window. When saving the contact, you’ll be returned to the Family Contacts page – not Child Contacts – where you can view the newly scheduled contact. If you want to return to the child’s section, just click on their name in the Family Contacts history table.
Let us know if you have any questions or more suggestions.