We’ve updated Visit Tracker with a handful of requests. Here’s a summary of the those updates.
PVR Report – Can now be run based on PVR completion. Additionally, we’ve added a column to report the Location.
PAT Health Record – Saving and Scrolling
The Health Record is a very long record. When saving each section along the way, the page reloads and brings you back to the top of the page making you scroll back down to where you left off. We’ve corrected this. The page will reload and return to your current place.
Filipino has been added to the language selections.
PVR and Contact start time – When updating the start time of the private contact on the PVR, the Contact page where the private contact was scheduled originally will be updated as well.
On the Personal Visit Record below the question “Any concerns regarding your child’s development, learning, and/or behavior?”, we added a text box titled ” Child’s development, learning, and/or behavior observations“.
This request was made in order to be able to make specific notes related to the behavior response.
There is no requirement to complete this field.
Thank you for your input and helping us make sure Visit Tracker works for you.
Over night we released the 2019-2020 APR. Here are some highlights about this report.
New – Section I Organizational Design
There are 2 parts to this section that we added: C. Staffing and D. Supervision.
Staffing – If you are using the fields in the home visitors’ data page – Hire Date / End Date / FTE / Hours per week – this section will use those fields to calculate this section. If you are NOT using those fields, you can ignore this section.
Supervision – If you are recording Supervision and Staff Meeting events in the Visit Tracker, this section will report that data.
Items D4 and D5 – Use the Home Visitor Data Export at the top of the section to answer these items.
Items D6 and D6a report Staff Meetings.
New – Exports
Most of the sections now offer exports just above the section header. These exports are designed to help you look into the details of the report and also see missing data.
More notes specific to how sections and items are being calculated have been added. These notes are a result of the questions we receive from you all about how the APR works. We will continue to add more as needed.
You can read the details about this update here: view post.
Let us know if you have any questions or suggestions.
The APR 19-20 updates are close to being completed and released. Here are details related to Section VI: Screening and Surveillance.
COMPLETED DEVELOPMENTAL SCREENING
Here’s how the APR and PMR calculate completed developmental screenings
Developmental and Social-Emotional screening record(s) marked as “Yes” completed.
For Annual Developmental Screenings, the record(s) must be in the date range of the report.
For Initial Developmental Screenings, the record(s) must be within 90 days of the first private visit.
Notes regarding the recent updates to the screenings section:
The screening tools have been updated in the SETUP section. Each of the approved tools have been categorized as Developmental, Social-Emotional or Developmental / Social-Emotional.
The Developmental/Social Emotional category is being added to Visit Tracker with the APR update release. If you have recorded a developmental screening that qualifies for both – Brigance III, PEDS, DIAL-4 – that record will be updated in the release and be labeled as both a developmental and social-emotional screening.
If you are using a tool not listed in National Types that has been approved by PAT National, be sure that your tool is categorized properly in the User-Defined Types section.
If using a Developmental only tool like ASQ-3, then there will also need to be a social-emotional screening entered as well.
If the old “Mixed” screening record was used to indicate a completed developmental screening and the social-emotional component was also completed on that record, be sure to go back and update that record marking “Yes” for social-emotional completion. This question was added to the record with the latest screenings update.
COMPLETED HEALTH REVIEW
Here’s how the APR and PMR calculate completed health reviews.
Health, Hearing and Vision screening record(s) marked as “Yes” completed and/or completion dates for those sections on the PAT Health Record.
For Annual Health Review, the dates of the screening record(s) – or completion dates if using the PAT Health Record – must be in the report date range
For Initial Health Review, the dates of the screening record(s) – or completion dates if using the PAT Health Record – must be within 90 days of the first private visit (enrolled 4 months or older) or by the time the child reaches 7 months of age (enrolled younger than 4 months).
The question ” Does this complete child’s basic screening requirement for this year? (They have now had at least one Vision, Hearing, Health & Dev screening this program year) ” is no longer being considered in calculations. Be sure each section completed on the Mixed screening record is marked “Yes”.
DATA QUALITY EXPORTS
We’ve added 4 exports to this section as well to help with data quality checks.
Children missing an Annual Developmental and Health Screenings
Children missing an Initial Developmental Screening
Children missing an Initial Health Review
Children with no milestones reviewed or updated
We’ll be posting more information about the APR updates ahead of its release. So stay tuned!
We’ve heard a lot from programs that are trying to figure out how to continue serving and engaging families in this time of crisis. We know that programs are turning to virtual visits with guidance from the national model offices.
The Personal Visit Records has been update to show “Video Conference” or “Telecommunication” as a Location.
This has been added to each model’s PVR.
Hopefully this will help track the services you are delivering.
By the end of the week, the PVR Report will be updated to report the location field as well.