We’ve added the Family Spirit home visiting model to Visit Tracker!
As with all other home visiting models Visit Tracker supports, the system largely remains the same for everyone.
For Family Spirit, we offer a customized home visit record to capture the details of their home visits and curriculum delivery.
Family Spirit can be viewed in our demo.
We’ve received a lot of requests for the ability to select more than 1 race. Visit Tracker was updated over the weekend to accommodate these requests.
When more than 1 race is selected, reports will continue to report these individuals in the multi race category.
Kansas KIDS exports are being updated in August to start reporting race according to KSDE’s specifications.
Here’s an example of more than 1 race selected.
Over the weekend we released an update to the Family section links and the Setup section. Here’s a summary of each section’s updates.
“Household” and “Guardians and Children” have been been removed from the links. Those are now located in “Family Home”.
“Demographics” and “Health Info” are now combined into 1 called “Demographic/Health” section.
There is now a My Account set of links and Preferences set.
My Account
These are the sections for managing your account and your users like the account holder Profile, Invoices, User Management and Data Sharing.
Preferences
Any page in Visit Tracker where the Admin can manage fields and show/not show items has its own Preferences page now.
*Key updates
Let us know if you have any questions.
We’ve added the ability to record a Resource Connection directly on the Edinburgh Postpartum Depression Screening (EPDS).
At the bottom of the assessment, you’ll be asked if a resource connection was made as a result of a concern found. Click YES to open up the Resource Connection entry.
NOTE: For MIECHV Form 2, the Resource Connection Type will still need to be selected as “Mental Health Services” or “Medical Services” in order to count in the Depression Referrals construct.
Upon request, we have updated Supervision in Visit Tracker.
Now home visitors can add their own notes to the Supervision Record. Just go to the Supervision section and click on the Notes icon related to the session you want to add notes on.
Here’s a tutorial providing more detail
Home Visitor Supervision Notes – VisitTracker Web (zendesk.com)
Thanks for the great suggestion!
The following PAT Records have been updated in Visit Tracker
Here are some highlights/important notes about these updates.
Please note that you can access the PAT Records section from the Family Home page. These records are designed to gather up all data entered in Visit Tracker and arrange that data according to the PAT Records listed in that section.
New section “Reason for Enrolling” has been added to the Family/Guardian Data page under Enrollment Info
Exit and On Hold Reasons have been updated
Visit Frequency selections have been updated.
Languages spoken in the home – We currently working on a new setting under SETUP that will default to the PATNC’s specific list for all PAT Affiliates. Currently, programs are seeing all language selections Visit Tracker offers.
Guardian Sex – “Prefer not to report”
It’s important to know that some reports have not been updated to start considering “Prefer not to report”. Once we have received the new Requirements for these reports, they will be updated.
An example is the MIECHV Form 1 report. The aggregate numbers will not include guardians indicated as “Prefer not to report”. However, these guardians will still be listed in the Excel downloads. Once HRSA releases final details about Sex/Gender reporting, this report will be updated.
New sections added to guardian items in Demographics
New/Updated Guardian Health Info items
Due to the extent of updates and length of this record, updates are being release in 2 parts. The first part has already been release which are
The record overall is being improved by changing selections to drop-downs. Giving this record a much cleaner more organized look.
The Hearing and Vision sections will be updated by the end of June.
These are just the highlights of an extensive update across many items. If you have any questions, let us know.
We recently updated Data Quality Alerts. Here’s an overview of those updates.
We received suggestions to add a home visitor column to the Family and Child Assessment alerts. Now those alerts will show the home visitor assigned to that family/child.
We’ve added PAT Records to the menu of alerts to choose from. To turn on, the Main Admin would go to SETUP > DATA QUALITY ALERTS > PAT ALERTS. Then choose which records to turn on an alert for:
These new alerts will show families that do not have a date of completion/review/update in the current program year.
Also new alerts are available Resource Connections
The new alerts for Goals/Plans are
Here are the latest updates based on your suggestions.
The number of group events the child has attended is now reported
Resource Connections and Goals for the child are summarized and included on this report.
When the behavior question is updated on the PVR, the checkbox on the private contact will also be updated as checked.
Visit Tracker has been updated to allow admins to assign specific families to read-only users.
Edit existing read-only users or create a new user. When updating the profile of that user, you’ll be able to change their family access to only assigned families.
Here’s an article with detailed video clips.
A new family assessment has been added – Screen, Brief Intervention, Referral to Treatment WV.
This assessment was requested by West Virginia but is available to all. Go to Setup > Assessments to turn it on.
2 related assessments – AUDT and DAST – are coming soon!
Here’s a preview of the SBIRT-WV
