Welcome Family Spirit!

We’ve added the Family Spirit home visiting model to Visit Tracker!

As with all other home visiting models Visit Tracker supports, the system largely remains the same for everyone.

For Family Spirit, we offer a customized home visit record to capture the details of their home visits and curriculum delivery.

Family Spirit can be viewed in our demo.

You asked… Multi Race update

We’ve received a lot of requests for the ability to select more than 1 race. Visit Tracker was updated over the weekend to accommodate these requests.

When more than 1 race is selected, reports will continue to report these individuals in the multi race category.

Kansas KIDS exports are being updated in August to start reporting race according to KSDE’s specifications.

Here’s an example of more than 1 race selected.

Update to Family Links and Setup

Over the weekend we released an update to the Family section links and the Setup section. Here’s a summary of each section’s updates.

FAMILY LINKS SUMMARY

“Household” and “Guardians and Children” have been been removed from the links. Those are now located in “Family Home”.

  • From Family Home, you still navigate to the Family/Guardian/Child Data pages
  • *PAT Programs – PAT Records Review/Update section is also now available in the Family Home section

“Demographics” and “Health Info” are now combined into 1 called “Demographic/Health” section.

  • All items that were present in these sections are still present in this combined section.
  • Top of the page starts with Family Demographics, followed by Guardian Demographics, and then the Guardian Health Info items.
  • *PAT Programs – Completing this section along with the Family/Guardian Data page will complete the Family Intake, Family Information and Guardian Information records.

SETUP SUMMARY

There is now a My Account set of links and Preferences set.

My Account

These are the sections for managing your account and your users like the account holder Profile, Invoices, User Management and Data Sharing.

Preferences

Any page in Visit Tracker where the Admin can manage fields and show/not show items has its own Preferences page now.

*Key updates

  • Referral Sources is now located in the Family/Child Data section
  • Demographic and Health Info fields can be managed in the “Demographic/Health” section
  • Exit Reasons and Hold Reasons have been combined into the “Exit/Hold Status” section

Let us know if you have any questions.

You asked… EPDS Referrals

We’ve added the ability to record a Resource Connection directly on the Edinburgh Postpartum Depression Screening (EPDS).

At the bottom of the assessment, you’ll be asked if a resource connection was made as a result of a concern found. Click YES to open up the Resource Connection entry.

NOTE: For MIECHV Form 2, the Resource Connection Type will still need to be selected as “Mental Health Services” or “Medical Services” in order to count in the Depression Referrals construct.

PAT Record Updates

The following PAT Records have been updated in Visit Tracker

  • Family Intake
  • Family Information
  • Guardian Information
  • Child Information
  • Group Connections
  • Planning Guide and PVR
  • Transition Plan
  • Child Health Record (first part. 2nd part will be released by end of June. see details below)

Here are some highlights/important notes about these updates.

Please note that you can access the PAT Records section from the Family Home page. These records are designed to gather up all data entered in Visit Tracker and arrange that data according to the PAT Records listed in that section.

FAMILY INTAKE

New section “Reason for Enrolling” has been added to the Family/Guardian Data page under Enrollment Info

FAMILY INFORMATION

Exit and On Hold Reasons have been updated

Visit Frequency selections have been updated.

Languages spoken in the home – We currently working on a new setting under SETUP that will default to the PATNC’s specific list for all PAT Affiliates. Currently, programs are seeing all language selections Visit Tracker offers.

GUARDIAN INFORMATION

Guardian Sex – “Prefer not to report”

It’s important to know that some reports have not been updated to start considering “Prefer not to report”. Once we have received the new Requirements for these reports, they will be updated.

An example is the MIECHV Form 1 report. The aggregate numbers will not include guardians indicated as “Prefer not to report”. However, these guardians will still be listed in the Excel downloads. Once HRSA releases final details about Sex/Gender reporting, this report will be updated.

New sections added to guardian items in Demographics

  • Military Status
  • Participation in Other Programs

New/Updated Guardian Health Info items

  • Dental Insurance
  • General Health
  • Preventive Care
  • Alcohol Consumption
  • Other Substances

CHILD HEALTH RECORD

Due to the extent of updates and length of this record, updates are being release in 2 parts. The first part has already been release which are

  • Completion dates have been moved up to the top
  • Prenatal / Labor and delivery / Postpartum
  • All items in the Health section

The record overall is being improved by changing selections to drop-downs. Giving this record a much cleaner more organized look.

The Hearing and Vision sections will be updated by the end of June.

Still to come…

  • Prenatal/Postpartum Record for prenatally enrolled children
  • Updates to SETUP
  • Updates to the Annual Review/Updates for each record

These are just the highlights of an extensive update across many items. If you have any questions, let us know.

Data Quality Alerts – Update

We recently updated Data Quality Alerts. Here’s an overview of those updates.

Home Visitor column

We received suggestions to add a home visitor column to the Family and Child Assessment alerts. Now those alerts will show the home visitor assigned to that family/child.

New Alerts for PAT Records

We’ve added PAT Records to the menu of alerts to choose from. To turn on, the Main Admin would go to SETUP > DATA QUALITY ALERTS > PAT ALERTS. Then choose which records to turn on an alert for:

  • Family Information
  • Child Information
  • Guardian Information
  • Participation Agreement

These new alerts will show families that do not have a date of completion/review/update in the current program year.

New Alerts for Resource Connections and Goals

Also new alerts are available Resource Connections

  • Families with no Resource Connection
  • Families with a Resource Connection and no follow-up
  • Children with screening Resource Connections and no follow-up

The new alerts for Goals/Plans are

  • Families with no open Goals
  • Families that have an open Goal for a specific length of time

You asked… Exit Summary updates and more

Here are the latest updates based on your suggestions.

Child Exit Summary Report

The number of group events the child has attended is now reported

Child Service/Exit Record

Resource Connections and Goals for the child are summarized and included on this report.

West Virginia – Behavior Question

When the behavior question is updated on the PVR, the checkbox on the private contact will also be updated as checked.