Frequently Asked Questions about the APR

It’s APR season!  Our goal is to make submitting your APR easy and painless! Here are a few frequently asked questions about the APR. If you have any additional questions about your APR, please feel free to contact us. You can submit a ticket under the Support tab, email help@data-keeper.com, or call 1-800-532-7148.

How do I know what families or children are being counted on my APR?

  • Anywhere you see a blue number on your APR, you can click the number to see who is counted in that question. Click the number and a pop up will open with the list of Guardians/Children.

Why is the number of families and children so low?

  • Check to make sure all of your home visitors are listed as PAT Affiliated. Only those home visitors that are designated as Affiliates will count on your PAT report. Go to the Home Visitor tab and select a home visitor in the dropdown list. Make sure the dropdown option is set to “PAT Affiliate Home Visitor”.

There are children being counted on my APR that have been exited for several years. Why are they being counted?

  • Check the Contacts for the Child. When adding a contact, exited children will show on the list. If the home visitor accidentally added an exited child to a contact, that child will count on the APR. Any child with a contact in the date range will be counted. To fix this, pull up the Contact History for the Family and click the “pencil” icon on the right side of the contact. You can unselect the exited child. 

There are families that we have been seeing for a long time that are showing up as newly enrolled. Why is this, they are not new?

  • Check the status history of the family. We have seen situations where a home visitor may have forgotten to enter some data so they will reactivate the family. Once they have entered the data, they exit the family again. By re-enrolling the family, this will cause the family to look as though they are newly enrolled. Visit Tracker will look at the last enrollment date. The last Exit and Active status can be deleted to take the family to the original exit status. * In the future, when you need to reactivate a family or child, just delete the Active status from the Enrollment History table, instead of exiting again. This will just take the family back to the previous status.

Our Annual Health Review is really low.  I know that Home Visitors are checking off that the Health Review has been completed in the screening section.

  • The Hearing and Vision are part of the health screening and do need to be completed as well.  So for the Health Screening to be counted as completed, the Health, Hearing and Vision section of the screening needs to be marked as completed.

How are Immunizations counted on the APR?

  • The immunization field from the Health Record and Screening will auto-populate to the Child Data page (unless the date on the child data page is more recent, then it will leave the most recent date). This will be the date that is used. For the APR, it is specific to children 19-35 months of age at the end of the date range or at the time of exit. So you will also need to look at any children that were exited while in that age range.

MO Invoice and High Needs

There have been several questions regarding High Needs Characteristics and the MO Invoice for programs in the state of Missouri.

To clarify, there are some differences in the High Needs definitions for PAT and DESE. DESE will count any family with one or more stress as a high needs family. PAT will count families with 2 or more as high needs. Also, DESE will count Single Parent and ESL as high needs characteristics and PAT does not. This is why these 2 characteristics are not listed in the top box under Family Experiences”, but they under the “Other Family Characteristics”.

These high needs characteristics will count towards high needs on your MO Invoice report. When you run the MO Invoice report, you will see that ESL and Single Parent are listed in the high needs sections and will count towards high needs.

On the Family Demographic Data page, the “stressors” at the listed at the top will reflect the number of DESE high needs.

The MO Invoice is the only place where these are counted towards high needs. Every other report you run in Visit Tracker will show your high needs families based on PAT definitions.

Hopefully, this will provide some clarification, but if you have any additional questions, please let us know!

Parents as Teachers Going Strong After 35 years

One of the pilot programs of Parents as Teachers was created in Hollister, Missouri nearly 35 years ago, and is still incredibly impactful today. Despite some budget cuts in 2008, Missouri pushed hard to keep the program functioning and providing support to families from pregnancy and through the first five years of the child’s life, working especially on help with literacy and early childhood nutrition and development. The program has seen significant growth, especially in the last ten years, and the hope is that there will be an arm of Parents as Teachers in every public school district in Missouri.

To read the full article, including testimony from those impacted by the program, click here.

Direct link: http://bransontrilakesnews.com/news_free/article_cd46a8ec-07b9-11e9-a701-a7cf1012bbe0.html

Parents as Teachers Sponsors Intergenerational Playgroup in Kansas

Parents as Teachers as an organization is primarily oriented towards helping at-risk families with pre-school age children (0-5 years old), especially with concerns of physical health, literacy, and school readiness. However, in Kansas, the organization has partnered with Wichita Presbyterian Manor, a home for the elderly, to sponsor once a month playgroups for children and seniors who struggle with dementia. Both children and seniors alike benefit from the playgroup, each able to learn something from the other during their literary-based social interactions.

To read the full article, click here.

Blank Forms needed for PAT QEIP

For those programs that are going through the Quality Endorsement and Improvement Process (QEIP) for PAT, you may be asked to provide examples of blank forms you are using to collect data.  To support you through the process, we have those forms ready for you to print.

Visit our Support page to view and print the blank documents for your QEIP review here.

For more information regarding quality endorsement, you can visit the PAT website.

If there are any additional documents you need, please let us know!  You can email help@data-keeper.com for those requests.

 

 

Reports related to High Needs have been updated!

Here are the reports that have been updated to calculate based on the start and end dates for Family Strengths and Stressors.

FAMILY STRENGTHS AND STRESSORS

  • Located in the General Reports column.
  • This report replaces the High Needs report.
  • Stressors are counted based on the start date of the report (existing families) or on the enroll date (new families). This follows the same logic as the 18-19 APR

VISIT FREQUENCY

  • The report calculations have been updated to count the actual # of Stressors each month to determine overall visit frequency expectations
  • Details have been added to the report to help you understand how this report works
  • The report columns have changed to give you each piece of data used to determine whether the benchmark is being met.

APR

  • Sections related to Family Stressors and Visit Frequency have been updated
  • Section II #3 a-p – aligns with Family Strengths and Stressors report
  • Section II #4 – aligns with Family Strengths and Stressors report
  • Section IV #1-2 – aligns with Family Strengths and Stressors and Visit Frequency reports

PMR

  • Freq 1 and Freq 2 have been updated

MO Invoice

  • This report was updated to consider the start and end dates for Family Stressors and Additional Characteristics
  • Any Family Stressor or Additional Characteristic that has an end date before the reporting period will not be counted in the MO Invoice
  • Families may go from “low” to “high” needs in the reporting period, but never from “high” to “low”.

And finally….we updated the Demographics page.

EXPANDABLE AND COLLAPSIBLE

  • Due to the length of each section, we now have Stressors, Characteristics and MIECHV Priority Population as expandable and collapsible sections.
  • Open each section, update, save and collapse

DEFINITIONS ADDED TO FAMILY EXPERIENCES

  • Click on “definitions” to see each Stressors definition as defined by PAT National

PAT partners with Carthage Family Literacy Council

Parents as Teachers co-hosted a reading event with the Carthage Family Literacy Council in Missouri that made the news cycle. The event was hosted in order to promote early childhood education and developing reading skills of pre-school age children. The Carthage Family Literacy Council’s mission is “to promote early reading to babies (starting at birth) and continuing throughout the early childhood years” and at the end of the event, each child got to choose a book to take home.

To read the full article or see the news clip, click here:

  • direct link – https://www.fourstateshomepage.com/news/parents-as-teachers-hosts-read-in-with-carthage-family-literacy-council/1475420931

To learn more about the Carthage Family Literacy Council, click here:

  • direct link – https://www.facebook.com/CarthageFamilyLiteracyCouncil/

 

Parents as Teachers partners with WashU to combat obesity

Washington University in St. Louis received a 3.3 million dollar grant from the National Institute of Health, and has elected to partner with Parents as Teachers in an ongoing effort to slim down the national epidemic of obesity. The grant money will fund research at 24 home-visitation sites nationwide, and will help improve the health and school-readiness of families and children. This partnership seeks to work primarily with young mothers, ages 19 to 35, and promises to research new ways to end weight gain and chronic disease post pregnancy, especially in low-income high-risk communities.

To read the full article about WashU’s partnership with Parents as Teachers, click here.

https://www.bizjournals.com/stlouis/news/2018/09/05/wash-u-parents-as-teachers-to-tackle-obesity-with.html

 

Parents As Teachers receives grant from Ballmer Group

The national organization, Parents as Teachers (PAT), recently received a multi-million dollar grant that will help support the education of at-risk children and families across the country. The grant is awarded by Ballmer Group, a philanthropic organization dedicated to improving economic mobility and education of communities and children that struggle socioeconomically. With this grant, PAT promises to hire additional staff and continue to support its more than 1,300 partner organizations that help provide home visitation to more than 193,000 families annually.

Read the full article

Learn more about Ballmer Group and their philanthropic work. www.ballmergroup.org

PAT and FIU unite to create a truly engaging community experience

In an effort to further engage it’s diverse community, Florida International University (FIU) has partnered with Parents as Teachers, as well as another organization called the Positive Parenting Program in order to provide much-needed support to the Miami-Dade community. Not only does this collaborative effort allow FIU to provide home visits geared towards early education, but with the involvement of PPP as well as PAT, it also teaches new parents about nutrition and physical education for their children. Over the last several years, support has flooded in for this collaborative effort, and more than 95% of participants in the community have successfully completed the 3-year program.

 

To read the full article, click here.

Engaging with the local community’s youngest members