You asked… Updates as of 3-17-2021

Here are a few updates we made from your suggestions.

Goals on the Planning Guide and PVR

The Goals section has been updated to show current goals that are progress. Create new goals, update existing, and add progress notes directly to your families’ goals from either record.

HITS Assessment – Comments

A comments box was added to the HITS family assessment

Supervision Records

The Supervision record will show the time and duration from the scheduled event.

Keep your suggestions coming. We appreciate your input!

Reports page update

The Reports page has been updated.

  • Reports page: The reports have been grouped and organized
  • Setup: There is a new Reports section where admins can choose which reports to show/not show.

THE REPORTS PAGE

On the Reports page, the reports are now organized into 4 columns:

  1. General Reports
  2. Service Reports
  3. Admin/State/National and MIECHV Reports
  4. Program model reports

Here’s an example of a HIPPY program.

Here’s an example of a PAT program.

SETUP > REPORTS

A new section – Reports – has been added to Setup. Admins can decide which reports to be shown or not shown on the Reports page.

If all reports under a group are set to not show, then that group will not be shown at all on the Reports page.

Open up the group and choose which reports you want to show on the Reports page. Be sure to save your changes.

Let us know if you have any questions.

You asked… Recent updates

Here are the latest updates based on the suggestions you’ve submitted.

Referral Sources

If you have your own referral sources that are no longer used, you can now consolidate referral sources to the national list.

Go to Setup > Referral Sources. Select “consolidate” for the referral source and choose the referral source from the national list to consolidate to.

Resource Connections

Read-only admins can now view individual Resource Connection records.

HFA Caseload Summary

This report has been updated to exclude inactive home visitors.

We appreciate your continued feedback.

You asked… New assessments

There have been several assessments requested over the past few months. We’re working on getting these added into Visit Tracker. Here are the assessments released this week.

  • Adverse Childhood Experience (ACE)
  • Becks Depression Inventory (Becks)
  • Kindergarten School Readiness (KSR) – see additional details below
  • Parenting Stress Index – 4 (PSI-4)
  • Women’s Experiences with Battering Scale (WEB)

Reports are available for each of these assessments under Service Reports > Assessments.

Kindergarten School Readiness (KSR) Details

There are a variety of school readiness assessments being used as decided by school districts, community agencies, etc.

We’ve set up a generic “Kindergarten School Readiness” assessment allowing you to record the tool used and the score (if applicable). Currently, this assessment is included in the Family Assessments section and you can specify the guardian and child on the assessment.

For PAT programs, the APR will be updated to include this assessment in the outcomes section XII 5e.

Let us know if you have any questions.

PAT APR 2020-2021 Released

The APR has been updated with the latest 2020-2021 requirements. All APR related reports that are impacted have also been updated.

Related reports

  • Performance Measures Report
  • Family Assessment Compliance
  • Screening Compliance
  • Family Strengths and Stressors
  • Visit Frequency
  • Family Goals Compliance (new report)

Let us know if you have any questions.

Coordinate Intake – Updated

The Coordinated Intake system has been updated.

With this update, coordinated intake and home visiting agencies can:

  • Manage multiple incoming and outgoing referrals for a single family
  • Specify referrals as going to home visiting agencies or community partners
  • Track each referral through completion
  • Manage a list of specific agencies that send and receive referrals
  • Review all referrals from 1 Referrals page
  • Review a summary of all families and referral totals from the Family List page
  • Navigate to and update referrals from the the Referrals and Family List pages

New training manuals are posted here and have been added to the Training page.

Coordinated Intake Manuals (last update 1/29/2021)

You asked… Recent updates

Over the weekend, we released a few updates you requested.

Supervision Records

These records can be marked as not completed without having to complete other fields on that record.

Milestones

Milestones Reviewed and Updated fields have been added to the Planning Guide.

Contacts

“Cancelled by program” has been added as a selection for Contact Type.

Screenings in Calendar

When scheduling a screening from the calendar, you can now specify the Screening Category and Screening Type.

Thank you all for your continued input on how Visit Tracker can continue to meet your needs.