There have been several assessments requested over the past few months. We’re working on getting these added into Visit Tracker. Here are the assessments released this week.
Adverse Childhood Experience (ACE)
Becks Depression Inventory (Becks)
Kindergarten School Readiness (KSR) – see additional details below
Parenting Stress Index – 4 (PSI-4)
Women’s Experiences with Battering Scale (WEB)
Reports are available for each of these assessments under Service Reports > Assessments.
Kindergarten School Readiness (KSR) Details
There are a variety of school readiness assessments being used as decided by school districts, community agencies, etc.
We’ve set up a generic “Kindergarten School Readiness” assessment allowing you to record the tool used and the score (if applicable). Currently, this assessment is included in the Family Assessments section and you can specify the guardian and child on the assessment.
For PAT programs, the APR will be updated to include this assessment in the outcomes section XII 5e.
Here are some of the suggestions/requests that have been released recently.
Kansas KIDS Exports
The KS KIDS exports were updated for the 2020-2021 program year
Family and Guardian Labels
The guardian’s email address was added to the Family Labels report
A family status filter was added to the Guardian Labels report. The request was to be able to include Waiting List families when running the Guardian Labels. The Status filter allows you to select any group of families by status.
Report – Screenings Review
The Display filter was updated to give you better options on which children you want to review.
APR – Section II. Service Delivery – Prenatal
It was brought to our attention that this section should report subsequent pregnancies not just at enrollment. This was updated.
Here are some suggestions we’ve recently released and what’s coming soon.
GUARDIAN’S RELATIONSHIP TO THE CHILD
In the list of relationship options, “child” is no longer a selection item.
PAT programs will see “child” as a selection item on PAT’s form titled Family Intake Record. This may be due to differences in how individuals are entered in other data systems but it’s not necessary to have an item in Visit Tracker. So thank you for pointing that out!
PVR AUDIT TRAIL
An audit trail was added to the PVR in a past project but was only showing when viewing the printable version of the PVR. It was suggested that the audit trail should show on the editable version of the PVR as well. Here’s an example of what that looks like on the PVR.
CHILD SCREENINGS COMPLETED QUESTION
On each of the child screening records, the “…Screening Completed?” question is now required. When creating new records, the Yes/No selections will default to blank.
This suggestion came in due to this question often being overlooked resulting in screening compliance confusion.
Here are some of the items we have in our project schedule over the next few months.
PICCOLO – add a print version
PICCOLO – add individual scores to the report
Exit Summary report – add home visitor column
Updating exited families and children without having to reactivate
And one big suggestion that is currently in progress – Data Quality Alerts.
We often hear about the need to be alerted to missing data related to model compliance and MIECHV standards. There is the Reminders feature to help you know what is coming up. (Check out the Reminder Rules video if you haven’t already.) But that doesn’t cover the items that have been missed.
We’re working a menu of missing data alerts where your program can choose the items that are most important to you and help you with your everyday preparation in serving your families.
We’ll be sending out more details on this project as it gets closer to completion.